Archive Type

<< Click to Display Table of Contents >>

Navigation:  Mail Archiving > Main Archive >

Archive Type

Archive Type

The archive type makes you able to switch between the local file system (default) and directly archiving into a database.

When choosing file system the database you choose will be used for indexing.


File system archiving options (only visible if you have selected "File system")

In the "Archive root folder" text field you can enter the file path that should be the root folder for the file system archive.

By default the Exchange Server Toolbox creates sub folders for each email direction. Inside these folders it creates sub folders for the days on which the emails were received/sent.


When changing the root folder for backups you can cut, copy and paste text by right clicking.

By using the "Subfolder structure" text field below the "Archive root folder" field you can also use text templates to create sub folders.


The option "Protect archive folder against access (NTFS)" enables protecting the archive folder. When using this option the Exchange Server Toolbox removes any NTFS permission but those that are needed by the Exchange Server Toolbox service.

The option "Archive folder NTFS compression (local NTFS)" enables the Windows NTFS compression feature. This will compress the archive, freeing up space but potentially impacting the archive search speed.


Database type

Three different types of databases are supported by the Exchange Server Toolbox:

Integrated Database 

Microsoft SQL Server 2008 or newer

MySQL v. 5.5 or newer


Please note that Microsoft SQL Server Express is not supported.


Configuring integrated Database

Integrated Database:

To use the integrated Database you have to create a new database file or open an existing one.

Using Microsoft SQL Server (2008 or newer) or MySQL (v. 5.5 or newer):

Here you can configure your database connection settings, including the definition of the database host, port (MySQL), login information, and the database name.


When using MySQL please note:

MySQL servers have a default limit for large data set to 1MB. This limit is too low for most messages when using the Exchange Server Toolbox for database archiving.
Because the limit can only be changed permanently in the config file of the MySQL server you are now pointed to the MySQL manual where you can find a description of the value that needs to be adjusted to fix this problem. Please set the value to at least 50MB.


In order to check whether the database connection works properly, you can perform a connection test for both the MS SQL and MySQL configuration.


Existing Archive Root Folders (Used by the archive search)

If you already have existing archive file systems, you can add their emails to the archive search. Select the root folder in the text field "Archive root folder" and press "Add". To remove an entry select it and press "Delete".