Users

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Users

Overview

Here you see an overview of the users who are authorized to access the archive.

You can use the Active Directory to manage the users. The Exchange Server Toolbox automatically imports all users entered and their rights from the AD and enables them to search the archive via mailboxes for which they have appropriate permissions.

If the AD is updated, the Exchange Server Toolbox automatically obtains the changes and applies them. You can also use the "Refresh" button to trigger a manual update.

If you want to change the permissions of individual users, this can be done with the "Edit" button. You can give users additional access rights or remove them. An entry that has been copied from the Active Directory will be overwritten in this list. To import the original entry from the Active Directory again, it is sufficient to delete the modified user with "Delete". This will change its type from "External overwrite" back to "External".

You can also use the "Add" button to add new users without having them listed in the Active Directory. This can be useful, for example, to give an auditor access rights to the archive.

 

If no Active Directory is available, you can use the "Add" and "Edit" buttons to completely manage the archive access rights yourself.

 

To remove a user, you can use the "Remove" button.

 

Column functions

Right-click on one of the columns to open a menu.

Sort ascending/descending: The entries are sorted by the column ascending/descending

Clear Sorting: Removes the ascending/descending sort order. Only usable on columns that are currently being sorted

Group By This Column: Groups the entries by the selected column

Show Group Panel: Opens the group panel above the columns

Show Column Chooser: Shows the column chooser. Here you can select and deselect columns for display

Best Fit: Adjusts the width of the column so that the longest entry is fully visible

Best Fit (all columns): Adjusts the width of all columns so that the longest entry is completely visible

Filter Editor: Opens the Filter Editor, which contains extensive options for creating and customizing filters

 

Grouping of columns

The table can be grouped by selected columns using the "Group by this column" function. Once you have displayed the grouping field, you can drag the column headers into it to group by them. You can also change the order of the grouping by dragging and dropping in the grouping field.

With a right click on the grouping field, you can expand, collapse and remove all groupings.

A right-click on one of the groupings opens a menu.

Full Expand/Collapse: The selected grouping is expanded/collapsed

Sort Ascending/Descending: The selected grouping is sorted in ascending/descending order

Clear Sorting: Removes the ascending/descending sort order. Only usable if sorting is currently done according to the grouping

Sorting By Summary: After setting up a group summary, the groups can be sorted in ascending/descending order here

Ungroup: Removes the selected group

Hide Group Panel: Closes the group panel

Show Column Chooser: Shows the column chooser. Here you can select and deselect columns for display

Best Fit (all columns): Adjusts the width of all columns so that the longest entry is completely visible

Group Summary Editor: Here you can define factors by which each group is sorted. For example, if you select "Spam Score" and "Max", the largest spam value of all elements in the group is selected for each group. Now the groups can be sorted by this value

Filter Editor: Opens the Filter Editor, which contains extensive options for creating and customizing filters