<< Click to Display Table of Contents >> Navigation:  Mail Archiving > Main Archive > Archive Search

Overview

This interface allows you to search in the email archive created by the Exchange Server Toolbox.

You will get a list of the mails to which you have access to. These are either mails you sent or received or you are member of the "ESTMailArchive" security group and will see any email matching your search request.

 

For every email the direction (incoming, outgoing, internal), the sender, the subject, the recipient/s, the reception date and the size in kB are shown.

In this list you can through Drag & Drop save an email from the archive to a target location as an EML file.

 

If an email is shown in blue font color, it is from an untrusted origin (e.g. it was imported from an EML file).

If an email is shown in red font color after clicking on it, it's validation failed. This means its digital signature that was created when the email was received couldn't be verified. The email probably has been modified.

 

Below the list of found mails is a preview of the currently selected email.

 

Access rights for the archive search:

There is no need for any configuration. The information for access rights is retrieved from the AD.
Each user sees any message sent from or to email addresses he has "Send As" or "Full Access" privileges for.
One exception is the security group "ESTMailArchive".
Members of this group  have access to any message in the archive.
The user who installed the Exchange Server Toolbox is automatically added to this group.
The user access rights can be modified under Mail Archiving | Main Archive | Users.

 

Column functions

Right-click on one of the columns to open a menu.

•Sort ascending/descending: The entries are sorted by the column ascending/descending

•Clear Sorting: Removes the ascending/descending sort order. Only usable on columns that are currently being sorted

•Group By This Column: Groups the entries by the selected column

•Show Group Panel: Opens the group panel above the columns

•Show Column Chooser: Shows the column chooser. Here you can select and deselect columns for display

•Best Fit: Adjusts the width of the column so that the longest entry is fully visible

•Best Fit (all columns): Adjusts the width of all columns so that the longest entry is completely visible

•Filter Editor: Opens the Filter Editor, which contains extensive options for creating and customizing filters

•Show/Hide Search Panel: Shows and closes the search panel

•Conditional Formatting: Allows conditional formatting of the table, for example, highlighting rows that contain a specific value

 

Grouping of columns

The table can be grouped by selected columns using the "Group by this column" function. Once you have displayed the grouping field, you can drag the column headers into it to group by them. You can also change the order of the grouping by dragging and dropping in the grouping field.

With a right click on the grouping field, you can expand, collapse and remove all groupings.

A right-click on one of the groupings opens a menu.

•Full Expand/Collapse: The selected grouping is expanded/collapsed

•Sort Ascending/Descending: The selected grouping is sorted in ascending/descending order

•Clear Sorting: Removes the ascending/descending sort order. Only usable if sorting is currently done according to the grouping

•Sorting By Summary: After setting up a group summary, the groups can be sorted in ascending/descending order here

•Ungroup: Removes the selected group

•Hide Group Panel: Closes the group panel

•Show Column Chooser: Shows the column chooser. Here you can select and deselect columns for display

•Best Fit (all columns): Adjusts the width of all columns so that the longest entry is completely visible

•Group Summary Editor: Here you can define factors by which each group is sorted. For example, if you select "Spam Score" and "Max", the largest spam value of all elements in the group is selected for each group. Now the groups can be sorted by this value

•Filter Editor: Opens the Filter Editor, which contains extensive options for creating and customizing filters

•Show/Hide Search Panel: Shows and closes the search panel

 

Right-clicking entries

Right-click on one of the entries to open a menu.

•Open mail(s): Open the selected email(s) as EML file

•Save mail(s) as EML: Opens a file explorer dialoge to save the selected email(s) as EML file(s)

•Save mail(s) as MSG: Opens a file explorer dialoge to save the selected email(s) as MSG file(s)

•Copy mail(s): Copies the selected email(s) to the clipboard as EML file(s)

•Resend mail(s): Opens a dialogue where you can enter an email address. The selected email(s) will be sent there

•Resend mail(s) as attachment: Opens a dialogue where you can enter an email address. A single email will be send which contains the selected email(s) as attachment(s)

 

Filter

The archive search can be filtered with the following values:

•Between (date) and (date): Specify the time period in which the email was processed

•From (sender) and/or To (recipient): Enter the sender and/or recipient here. Use the drop-down menu to switch between "and" and "or

•Subject: Enter the subject of the e-mail you are looking for

•Attachments:Enter here the name of an attachment that is present in the searched email

•Content: Enter keywords that are present in the text of the email. If you are using a database with activated full text search (MySQL and also activatable for MsSQL), the content search will only find full words, not parts of it.

•In addition, quick filters are available which can be used by entering search terms in the fields directly below the column names.