Configuration of DataCentral

Basic Configuration

Database Connection

When you start SpaceObServer DataCentral for the first time, you will be asked to connect to a database.

To do this, select the option “Use existing SQL server”.

SpaceObServer DataCentral

Note

For testing purposes you can choose the option “Install free SQL Express” as mentioned in Database. If you do so, you can skip to the chapter Create First Index.

After this, simply follow these step-by-step instructions:

SpaceObServer DataCentral

  1. First, choose “MS SQL Server” as database type.

  2. Enter the SQL server name that hosts the database.

  3. Now enter your authentication information for the database or use Windows authentication for Microsoft SQL Server.

  4. Enter the name of your database.

  5. Use the “Test connection” button as soon as you have specified all 4 previous settings to check whether the connection to the database can be established.

  6. After the connection test was successful, save the settings by clicking on “Apply”.

Create First Index

After the connection to the database is configured, you can now choose a storage system that you would like to scan and to index. To do this, click on the “Scan” > “Add Scan” tab.

SpaceObServer DataCentral

Now enter the UNC path to the drive or folder you want to scan and index. Click on “More” to open an input mask that simplifies your selection and on “Less” to see the original options.

Note

DataCentral does not create a full-text index for SharePoint and instead accesses the index that SharePoint itself provides. You can therefore disregard an existing SharePoint server when indexing.

Next, set a suitable schedule for updating the scan and therefore also the data in the index.

We recommend frequent updating for the best search results. However, you should consider the time it takes to update your database and index in order to determine the optimal interval for you.

Note

The initial scan and indexing usually takes longer than all subsequent ones, as the first scan and indexing need to deal with all the files, but later scans and indexings only take incremental changes into account.

Also make sure that the option “Create fulltext index” is activated to provide file content search results to connected UltraSearch users.

When the scan (initial scan or update scan) is finished and the option “Create fulltext index” is activated, the indexing starts automatically.

The current progress of the indexing and an estimation of the remaining time is visible in the “State” column of the “Configure scans” window:

SpaceObServer DataCentral indexing progress

For further information about the index (e.g. index size, location, most recent index operation, …), the “Configure Scans” window has a “Show Statistics” button in the “Scan Options” tab:

SpaceObServer DataCentral index statistics

Further useful Tips: