Email archive

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Email archive

EstOlAddin-EN-RibbonMailSafe

The integrated backup of the Exchange Server Toolbox is able to automatically save every incoming and/or outgoing SMTP mail and/or internal mail to a specified directory on your local file system or a database. The mails will be signed and therefore their integrity will be guaranteed, which makes the archiving solution compliant to the German GoBD law for archiving business mail.

 

Using the Outlook Add-in, you can search your personal mail archive without relying on the administrator.

The buttons in the top bar under the tab Exchange Server Toolbox provide quick access to the archive search functionality of the addin.

EstOlAddin-EN-Archive-Search-Button

 

Opens the archive search with the last manual inputted filter

EstOlAddin-EN-Archive-SearchCorrespondence-Button

Opens the archive search setting the senders address as filter for sender OR recipient.

EstOlAddin-EN-Archive-SearchBySubject-Button

 

Opens the archive search with the subject of the selected mail as the filter.

EstOlAddin-EN-Archive-SearchByAddress-Button

 

Opens the archive search with the sender address of the selected mail as the filter.

EstOlAddin-EN-Archive-SearchByDomain-Button

 

Opens the archive search with the sender domain (e.g. @domain.com) of the selected mail as the filter.

 

Alternatively you can access the archive search by right clicking on a mail and selecting a entry under "Search in archive" or selecting search correspondence.

 

EstOlAddin-EN-ContextMenu-Archive

 

All described ways of opening the archive will show you the list of mails shown below.

EstOlAddin-EN-MailSafeWindow

 

The first column indicates the email direction.

 

If a mail is shown in blue font color, it is from an untrusted origin (e.g. it was imported from an EML file).

EstOlAddin-EN-UntrustedOriginEntry

 

If a mail is shown in red font color after clicking on it, it's validation failed. This means it's digital signature, that was created when the mail was received, couldn't be verified and the mail is probably modified.

EstOlAddin-EN-SignatureValidationFailedEntry

 

 

Access rights for the archive search:

There is no need for any configuration. The access rights information is retrieved from the AD.
Each user sees any message sent from or to mail addresses he has "Send As" privileges for.
One exception is the security group "ESTMailArchive".
Members of this group  have access to any message in the archive.
The user who installed the Exchange Server Toolbox on the server is automatically added to this group.