Program Sections > Profile > Current Profile

sending_options

In the sending options you can define which email address will be used for sending your emails and which sender address shall be shown. In addition you can configure the way and speed outgoing mails are to be sent.

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Sender Address:

This is the address the recipient will see. If you leave this field empty the address from 'From Address' will be used.

If the recipient uses Outlook,according to the example above, the recipient will see the following sender : 'john@doe.com on behalf of John Doe <johndoe@jam-software.com>'.

The software automatically checks whether the address is valid. Three symbols can be displayed here:

The email address is formally correct

Please note:
SmartSerialMail will only test if the address was entered in the correct format. The email address will not be verified!

The email address you entered is formally correct, but some programs/providers may regard it as incorrect.

No email address was entered or the email address is formally incorrect.

From Address:

This is the address your emails will be sent from.

It will also serve as the return address if no other address in the 'Reply Address' is specified.

Enter a valid e-mail address, for example 'YourName@provider.com'.

As long as the field remains empty, a short help text will be displayed.

The software automatically checks whether the address is valid. Three symbols can be displayed here:

The e-mail address is formally correct

Please note:
SmartSerialMail will only test if the address was entered in the correct format. The email address will not be verified!

The email address you entered is formally correct, but some programs/providers may regard it as incorrect.

No email address was entered or the email address is formally incorrect.

Display Name:

The name the recipient will see in the 'From Address' field of his or her email program.

If the field is empty, the recipient will see the email address you used to send the emails.

As long as the field remains empty, a short help text will be displayed.

Please note:
The entry is optional, but recommended.

Reply Address:

The address to the recipient's response is sent.

This field is left blank, the response is sent to the 'From Address'.

The software automatically checks whether the address is valid. Three symbols can be displayed here:

The e-mail address is formally correct

Please note:
SmartSerialMail will only test if the address was entered in the correct format. The email address will not be verified!

The email address you entered is formally correct, but some programs/providers may regard it as incorrect.

No email address was entered or the email address is formally incorrect.

Signing outgoing e-mails with S/MIME

Note:
By activating this option, "SMTP server" is the only available option in "Outgoing Mail Server Options" in the profile settings.

To sign your outgoing e-mails with S/MIME (Secure / Multipurpose Internet Mail Extensions), check the corresponding box in the "Sender Information" in the profile settings.

A step-by-step tutorial for activating this option you can find here: Tutorial: Signing outgoing Email with S/MIME

S/MIME is a standard for encrypting and signing e-mails, a sort of digital signature. It assures your recipients that the received e-mails in fact are yours.

Further Information concerning S/MIME you can find here:

Microsoft - Information on S/MIME

Note:

Consider, that at least one certificate has to be installed on your computer to use this option. Otherwise you are advised that no certificate is installed on your computer.

In Windows, you find an overview of your certificates by entering "certmgr" in the search bar in the start menu and pressing Enter.

To install a certificate on your computer, you first have to download it from your provider. For further help on this topic, contact your e-mail provider or your administrator.

Please note:

These features are only available in the Enterprise Edition.

You can find a detailed comparison between the Small Business Edition and the Enterprise Edition here.

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Request a Read Notification

The recipient is prompted by his or her email program to confirm receipt of the email.

Please note:
The recipient can decide not to send a read notification.

Request a Delivery Receipt

The receiving server will be prompted to confirm the receipt of the email.

Please note:
Some servers may not support sending delivery receipts.

Supress Auto-Response

Try to suppress automatic replies (i.e. "out-of-office" replay).

Please note:
Some servers may ignore this option..

Sensitivity

Defines the level of sensitivity.

Priority

Defines the priority level.

Custom Headers

Opens a text box to manually edit the header of the message.

CC address:

A copy of every message is sent to this address. The original recipient will see this address.

Please note:
The CC Address function will send a copy of each outgoing email. If you e.g. send an email to a recipient list with 100 entries, 100 CC-emails will be sent to the CC address.

The software automatically checks whether the address is valid. Three symbols can be displayed here:

The email address is formally correct

Please note:
SmartSerialMail will only test if the address was entered in the correct format. The email address will not be verified!

The email address you entered is formally correct, but some programs/providers may regard it as incorrect.

No email address was entered or the email address is formally incorrect.

BCC-address:

A copy of all E-Mails is send to the BCC addresses.

The BCC recipient is not visible for other recipients of the E-Mail.

Please note:
The BCC address function will send a copy of each outgoing email. If you e.g. send an email to a recipient list with 100 entries, 100 BCC-emails will be sent additional to the BCC address.

The software automatically checks whether the address is valid. Three symbols can be displayed here:

The email address is formally correct

Please note:
SmartSerialMail will only test if the address was entered in the correct format. The email address will not be verified!

The email address you entered is formally correct, but some programs/providers may regard it as incorrect.

No email address was entered or the email address is formally incorrect.