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sending_options_outgoing_options1

sending_options_outgoing_options2

The outgoing mail server options specify on which server the emails are sent.

In the advanced options you can specify the account the mails shall be sent from.

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SMTP-Server

Emails are send via a SMTP / Exchange server.

Enter the name of your outgoing mail server.

If you do not know the name, please check the configuration of your email program or contact your ISP.

As long as the field remains empty, a short help text will be displayed.

The software automatically checks whether the server address is valid. Two symbols can be displayed here:

The servername is formally correct

Please note:
SmartSerialMail will only test if the server address was entered in the correct format. The server address will not be verified!

No email address was entered or the email address is formally incorrect.

EWS / Office365

E-Mail are send via EWS (Exchange Web Services).

Enter the name of the Exchange Server.

Direct Delivery

Using this option the emails are not send through a SMTP server. SmartSerialMail tries to submit the emails directly to the recipients mail server.

Please note:

You do need a static IP address and a valid MX entry to use this option.

Please make sure that you entered a correct HELO name for sending the emails or leave the field empty.

Enable File-Backup

File-Backup will additionally save each sent email as a file. You may use placeholders in path or filename.
Additionally to all other placeholders you may use {%task_title%} for the title of the sending task, {%subject%} for the email subject and {%recipient%} for the email.

Save as File

Please note:

This feature is only available in the Enterprise Edition.

You can find a detailed comparison between the Small Business Edition and the Enterprise Edition here.

Using this option the emails are not send by SmartSerialMail. The emails are saved as EML files to a selected location.

You might use this function in connection with a MS Exchange "pick-up-folder" to send out emails.

Please note:
In SmartSerialMail the emails are marked as "send" at the time the EML file is written.

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In the "Advanced Outgoing Server Options" you can change server settings such as the port and the server authentication.

Server Port

Number that is used to communicate with your SMTP/Exchange server. The default number is 25

Please note:
Change the number only if your provider explicitly specifies a different port!

Default Port

Resets the server port to the default value (25).

Security

This option must be selected if the SMTP/Exchange server requires SSL or TLS authentication. Choose the type of authentication required by the server from the drop down menu.

If you do not know whether the SMTP/Exchange server requires SSL or TLS authentication, please ask your Internet provider.

Server requires a POP authentication before sending

This option needs to be enabled if the server requires authentication via POP3/Exchange.

If you do not know if the server requires authentications via POP3/Exchange, please ask your Internet provider.

Please note:
When this option is enabled, the POP data has to be entered under " Listmanagement"!

Server requires authentication

This option needs to be enabled if your server requires authentication.

If you do not know if the server expects authentication, please ask your Internet provider.

Please note:
If this option is enabled, you have to enter your user name and password for the server!

User Name

Enter the user name for your SMTP/Exchange server. If you do not know your username, please ask your Internet provider.

Password

Enter the password for your SMTP/Exchange server. If you do not know your password, please ask your Internet provider.

As long as the field remains empty, a short help text will be displayed.

Please note:
If you do not need a password, please disable the option 'server requires SMTP authentication'.

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Sequential Processing

The messages are sent sequentially.

Parallel Processing

As many messages as possible will be sent simultaneously.

You can determine the number of sending processes.

Example: sending a list of 100 recipients with 2 threads.

2 emails are sent at the same time.

Send a list of 100 recipients with 5 threads.

5 are sending emails at the same time.

Note:

This feature is available in the Enterprise Edition only.

You will find is a detailed comparison of the Small Business Edition and the Enterprise Edition here.

Limitation per Sending Task

Using this options causes the sending task to finish when reaching the limit.

Note:

This feature is available in the Enterprise Edition only.

You will find is a detailed comparison of the Small Business Edition and the Enterprise Edition here.

With a Time Delay

Here you can specify the time interval between sending individual messages blocks.

Example: 5 messages are sent per block with a 2 minute break in between.

Delivery of 5 messages.

2 minute break.

Delivery of 5 messages.

2 minute break.

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Note:

This feature is available in the Enterprise Edition only.

You will find is a detailed comparison of the Small Business Edition and the Enterprise Edition here.

Check recipient list against blacklists before starting the sending task

Remove email addresses from recipient list, which are contained in a blacklist, before starting a sending task.

Set all recipients to "unsent" before starting a sending task

The status of all recipients will be set to "unsent" before the start of every sending task.

Set all erroneous entries to "unsent" after sending

If errors occurred in a sending task, respective entries will be set to "unsent" after finishing or aborting the sending task.

Send Mode

Send Mode